The box d control number on w2 is generally situated below the employer’s name, and business address, and above the employee’s name, business address, and zip code. However, it can be anywhere else on the form.
Trying to file the W2 form but can’t find the box d control number. It can be difficult to find. As w2 forms can be pretty confusing for new employers and employees.
But don’t worry. In this post, I am going to provide an in-depth guide on Where Is Box D On W2, what to do if you don’t find it or if it’s not working and everything related to it. So, stick here till the end.
However, before knowing where is box d control number on w2? you need to have a clear understanding of what box d on w2 is.
What Is A Control Number On A W2?
The box d control number is a unique code that helps to identify your particular W2 form in your employer’s record. It is automatically generated by your employer’s payroll processing system.
A W2 form reports the annual wage and tax deducted from a w2 employee’s paycheck. Here, W2 employees refer to the employees whose tax is deducted from their paychecks and submitted to the government. So, If you are a W2 employee then your net income will be the amount you receive on your payroll. For more information visit irs.gov
However, your employer must have to send a wage and tax statement report to the IRS and you at the last of every year. This report is known as the W2 form and to keep track of every W2 document employers use a unique code or box d control number.
Now that we have got a clear idea about the box d control number. So, it’s time to know where is box d control number on W2.
Where Is Box D On W2?
The box d control number on w2 is situated below the employer’s name, business address, zip code and above the employee’s name, business address, and zip code.
However, it can be anywhere else on the form depending on your employer and state.
So, you need to look carefully.
Figure 1- Box D Control Number On W2
A W2 form consists of 6 boxes. They are generally named box a, box b, box c, box d, box e, and box f.
Here, box a is for SSN, box b is for EIN, box c is for employer’s name, address, and zip code, box d is for the control number, box e is for the employee’s name and box f is for employee’s address and zip code. For more details on W2 check out chapel hill isd.
Now that we have learned where is box d control number on w2. So, it’s time to move on to your next question.
What Do You Put In Box D on W-2?
You need to put your employer’s auto-generated control number in Box D. Ask your HR if you don’t have it.
Box D control number is an employer-generated identification number. So, usually, employees do not need to put anything there. However, when you fill in your W2 report yourself you might find the control number blank. In that situation, ask your employer or HR for it.
Is A Control Number The Same As A Tax Id Number?
No, the box d control number and tax id number are completely different things. The box d control number is just a unique code to keep track of a particular W2 form.
On the other hand, a tax id number is a unique number that identifies a person to the IRS. The tax id number is also known as the TIN. It’s a 9-digit number and plays a significant role in identifying a person to the IRS. But how many digits is the box d control number?
How Many Digits Is The Control Number On W2?
Generally, the box d control number consists of 10 digits. The format is like 5 digits 1 space and 5 digits. A Box D control number example can be like this 21359 99821.
However, each form contains a unique number like the Tax id. But it does not hold as much value as a TIN and it contains 10 digits.
Now let’s see what happens if you can’t find box d on w2.
What To Do When You Can’t Find Box D On W2?
Well, to be frank, the box d control number has no significant impact on your tax filing. Moreover, not all employer’s payroll systems add a box d control number. So, there is a possibility that you might not find a box d control number on W2.
However, don’t get tense. Because the IRS does not decree the inclusion of the box d control number. It just works as a tracking number of your W2 form for your employer. So, it’s not mandatory to have one in your W2 form.
As a result, if you are filing your W2 manually then you don’t need a box d control number.
Although, you might face issues or errors if you are e-filing your W2. Then what to do if box D control number not working?
How To Solve Box D Control Number Not Working?
Usually, you can leave the box d control number blank if your employer does not provide a box d control number. However, with some W2 e-filing systems, it can show an error.
In that case, to solve box D control number not working, you need to put a random 10-digit number in box d. Just remember to maintain the format. A Box D control number example can be like this 11223 44556. So, the format is five numbers, one space, and five numbers again.
This should solve the box D control number not working issue.
By this time you must have completed your W2 Control Number lookup. But can the box d control number change?
Does The Control Number On W2 Change?
Yes, your box d control number can change over the years even if you work for the same employer.
Though the box d control number is auto-generated by your employer’s payroll system. But due to security purposes, your employer might change the box d control number annually. As a result, don’t get panicked if your control number is suddenly changed.
In Summary
Though Box D control number do not have any significance if you are an employee. However, It’s important to understand your tax report and how to file it.
I hope this on where is box d on W2 has helped in your quest. If you still have questions please let us know in the comments.
Lastly, if you are facing any other issues with your W2 form, I would recommend you to talk to your employer or the HR of your company. Moreover, please consult with a professional if you face any tax filing issues.
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